Financial Control Systems for Growing Businesses
Aryan Consultancy designs and implements approval workflows, audit trails, and structured accounting systems that bring control, clarity, and reliability to financial processes. For businesses using QuickBooks, Tally, and ERP systems.
Offshore Finance & Bookkeeping Support
We support clean bookkeeping, reconciliations, receivables, payables, payroll journals, and monthly reporting for businesses that need reliable books without building a full in-house finance team. The emphasis is on disciplined close routines, clear review trails, and reports management can actually use.
- ✔ Daily transaction categorizations and bank account reconciliations.
- ✔ Accounts Receivables/Payables collection logs and scheduling workflows.
- ✔ Monthly MIS and close support with agreed timelines and review checkpoints.
- ✔ IRS 1099 contractor compliance catalogs and year-end CPA audit prep.
Payroll Processing Outsourcing
We manage payroll processing routines through a custom ticketing system for salary inputs, employee changes, approvals, reimbursements, queries, statutory support, and payroll accounting handoff.
- ✔ Ticket-based employee changes, attendance exceptions, and reimbursement inputs.
- ✔ Payroll register review, manager sign-offs, and closure evidence.
- ✔ Employee query tracking with owner, status, notes, and attachments.
- ✔ Payroll journal, statutory liability, and month-end accounting handoff.
Visual Approval Workflows & Controls
We replace informal WhatsApp, email, and verbal approvals with structured purchase, expense, discount, and vendor payment workflows. Each request gets the right review path, time-stamped evidence, and a clean handoff into accounting.
- ✔ Budget-checked purchase order routing thresholds and automatic escalations.
- ✔ Employee expense validation gates and mobile receipt upload portals.
- ✔ Sales margin discount exceptions tracking and three-way MATCHING logs.
- ✔ Multi-level approval registers built using practical, low-overhead tools.
System Integrations & Cleanup
We clean up misconfigured accounting files, restructure charts of accounts, improve classifications, reconcile historical balances, and build practical bridges between operations and accounting systems such as QuickBooks, Tally, payroll tools, and sales platforms.
- ✔ Auditing and restating chart of accounts, assets, and balances.
- ✔ E-commerce sales reconciliations (Shopify, Amazon, WooCommerce).
- ✔ Automated payroll system mapping (Gusto, ADP, RazorpayX).
- ✔ Custom intercompany consolidation sheets bridging QuickBooks & Tally Prime.
Outsourced Internal Audit & Entity Setup
We provide independent internal audit, fraud-risk reviews, stock verification, compliance health checks, and India-US setup support. The work is designed to identify process gaps early and give management practical steps to improve control.
- ✔ Physical showroom-to-ledger stock counts (especially automobile dealerships).
- ✔ MCA registrations, FEMA/RBI filings, and Delaware C-Corp setups.
- ✔ Vendor master list audits to isolate segregation of duty control risks.
- ✔ Prioritized internal corporate risk registers and remediation plans.
Service Scope and Outcomes
A transparent breakdown of our operational SLAs, tools, and direct controls.
| Service Pillar | Primary Software | SLA Turnaround | Primary Deliverable | FCA Oversight |
|---|---|---|---|---|
| Offshore Support | QBO, TallyPrime, Rippling | Daily Update / 5th day close | Prism GAAP books & MIS sheets | 100% review by CA Siddhartha |
| Payroll Outsourcing | Custom ticketing, HRMS, payroll tools | Pay-cycle based processing | Payroll tickets, registers, query log, journals | Review of control trail and handoff |
| Workflows & Controls | Google Apps Script, Excel VBA | Real-time alerts & triggers | Bespoke Google/Excel approval apps | Process design validation |
| System Integrations | QBO/Tally APIs, Shopify sync | Weekly sync reconciliation audits | Clean charts of accounts, API links | Ledger balancing check |
| Internal Audit | Forensic tools, cycles registers | Quarterly / Semi-annual cycle | Corporate risk register & reports | On-site physical counts lead |
Our Diagnostic Scoping Checklist
Siddhartha Agrawal, FCA, utilizes this precise checklist during diagnostic scans to locate leakage points.
1. General Ledger Integrity: Full-scope balance sheet structural scan to isolate drift from GAAP/ICAI standards.
2. Chart of Accounts Audit: Re-structuring accounts, classes, and cost-center tags to match active revenue streams.
3. Transaction Reconciliations: Checking uncleared bank, credit card, and payment gateway balances outstanding for >30 days.
4. AP/AR Collections Loop: Reviewing aged payables and receivables aging cycles to prevent cash flow lockups.
5. Manual Approval Mapping: Isolating manual WhatsApp, email, or verbal approval loops that lack immutable audit trails.
6. Segregation of Duties (SoD): Identifying system privileges where a single user can edit inventory and approve payments.
7. GST/TDS Compliance Check: Mapping historical tax filings, input tax credit mismatches (GSTR-2B), and late TDS fees.
8. E-commerce API Sync: Auditing data sync rules bridging Shopify, Amazon, or Stripe gate to QuickBooks/Tally.
9. Physical Stock Shrinkage: Forensic review comparing warehouse chassis, jewelry, or equipment weights to ledgers.
10. Related-Party Transactions: Ensuring compliance under Section 188 of the Companies Act, 2013 and Transfer Pricing guidelines.
Services FAQ
1. What core services does Aryan Consultancy provide?
We offer five specialized pillars: 1. Offshore Finance operations (bookkeeping, monthly closes, 1099 support); 2. Payroll Processing Outsourcing with ticket-based inputs, employee queries, approvals, and accounting handoff; 3. Visual Approval Workflows (purchase orders, expenses, discount gates); 4. System Integrations & cleanup (QuickBooks Online, TallyPrime cost centers, e-commerce syncs); and 5. Outsourced Internal Audit & statutory entity setups in India and the US.
2. How does a custom control layer save my business money?
We usually start with the tools your team already uses, such as Google Sheets, Google Forms, Excel, Apps Script, Tally, QuickBooks, or your ERP. The goal is not to force a software replacement; it is to add structure, approvals, audit trails, and clean accounting handoffs where the current process is weak.
3. Who leads the service setups and audits?
Every single system design, accounting cleanup, and internal audit is directly led and verified by Siddhartha Agrawal, an ICAI certified Fellow Chartered Accountant with over 30 years of corporate audit and advisory experience as of 2026.
4. Do you support startups expanding from India to the US?
Yes. We coordinate remote US state incorporations (Delaware C-Corp/LLC), apply for IRS EIN numbers, set up GAAP-compliant QuickBooks ledgers, and structure intercompany service agreements to ensure FEMA and transfer pricing compliance.
5. What is the typical onboarding timeline for offshore finance support?
Onboarding takes between 10 to 15 working days. This includes a full diagnostic review of your historical ledgers, mapping your transaction categorization rules, setting up secure remote accountant access, and defining standard monthly close checklists.
6. Can we customize the approval workflows for specific managers?
Absolutely. The approval middleware we build is fully customized to your corporate structure. We can define multiple approval branches (e.g. sales, operations, procurement) with distinct budget thresholds, out-of-office automated escalations, and 2-step verification gates.
7. How do you prepare a company for statutory audits in India?
We audit and restate all historical ledgers inside TallyPrime, reconciling inventory balances (CARO 2020), mapping GST/TDS tax liabilities, and checking related-party transactions (Section 188). We compile a clean supporting documentation package to streamline the statutory auditor's work, reducing audit timelines by up to 50%.
8. Do you sign tax returns or audit reports in the US?
No. We operate as remote finance and bookkeeping support, keeping schedules, reconciliations, and accounting records organized so your CPA can complete tax and audit work with cleaner information.